PRIVACY POLICY

EQUIAPARA, LDA’s Privacy Policy determines how we collect, use, disclose, transfer and store the information of personal data subjects, in accordance with the privacy practices in force at EQUIAPARA, LDA. The content of this document is informative and guiding and does not exempt interested parties from consulting the applicable legislation, which should be read in case of doubt.

1. Personal data protection policy

The Personal Data Protection Policy is intended to inform data subjects of the general rules for processing personal data, which are collected and processed in strict compliance with the provisions of the personal data protection legislation in force at any given time, namely Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 (“GDPR”).

EQUIAPARA, LDA adheres to the best practices in the field of security and protection of personal data, and to this end has taken the necessary technical and organizational measures in order to comply with the GDPR and ensure that the processing of personal data is lawful, fair, transparent and limited to the authorized purposes.

EQUIAPARA, LDA is committed to the protection and confidentiality of personal data and has taken the measures it deems appropriate to ensure the accuracy, integrity and confidentiality of personal data, as well as all other rights of the respective data subjects.

These rules complement the provisions on the protection and processing of personal data laid down in the contracts entered into by EQUIAPARA, LDA, as well as the rules laid down in the terms and conditions governing the provision of EQUIAPARA, LDA services.

2. Collection and use of personal information

EQUIAPARA, LDA works continuously to guarantee the security and confidentiality of the data provided by the respective owners of the personal data, processing the information in accordance with the law. The data may be used to identify or contact the respective data subject, who may be asked to provide their personal information whenever they are in contact with EQUIAPARA, LDA, which may combine their personal information with other information, namely information of an associative nature, in order to provide and optimize the services provided and the content made available. You are not obliged to provide the personal information requested, but if you choose not to, you may not be able to access the services available to you or obtain answers to requests you may have made.

3. Definition of personal data

Personal data is any information of any nature and regardless of its medium, including sound and image, relating to an identified or identifiable natural person.

An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to a name, an identification number, location data, an electronic identifier or to one or more factors specific to his physical, physiological, genetic, mental, economic, cultural or social identity.

4. Processing of personal data

The processing of personal data consists of an operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, namely collection, recording, organization, structuring, storage, adaptation, retrieval, consultation, use, disclosure, dissemination, comparison, interconnection, restriction, erasure or destruction.

5. Responsible for processing personal data

The entity responsible for processing personal data is EQUIAPARA, LDA, which determines the purposes and means of processing such data. To this end, if the owner of the personal data needs to contact the data controller, they can do so through the means and contacts indicated below:

1. By e-mail to Equiapara, Lda equiapara@equiapara.com
2. By writing to the data controller: EQUIAPARA, LDA – Rua Carlos Relvas, n. º 24, 2150-136 Golegã.

6. Data Protection Officer

The Data Protection Officer plays an important role in the processing of personal data, ensuring, among other things, that data processing complies with the legislation in force, verifying compliance with the Data Protection Policy and defining clear rules for the processing of personal data, ensuring that everyone who entrusts the processing of their personal data to him or her is aware of how EQUIAPARA, LDA processes it and what rights they have in this regard.

Therefore, the holders of personal data, if they so wish, can address a communication to the Data Protection Officer regarding matters related to the processing of personal data, using the following contacts for this purpose:

1. By e-mail to Equiapara, Lda equiapara@equiapara.com
2. By writing to the data controller: Data Protection Officer of EQUIAPARA, LDA – Rua Carlos Relvas, n. º 24, 2150-136 Golegã.

7. Type of personal information we collect

We may collect various types of information depending on the platform used and the type of service provided:

1. Sitecom

For the purpose of subscribing to a newsletter, as part of the services provided through the Equiapara.com website, you may be asked for your name, e-mail address and, if applicable, the entity you represent.

For the purpose of information requests, within the scope of the services provided through the equiapara.com website, the name, home address, municipality and place of residence, postal code, e-mail address, telephone number, cell phone number, identification number (NIF) and, additionally, any other type of data deemed necessary and justified for the purpose of providing the service in question may be requested.

8. Use of the data subject’s personal information

The personal information provided by data subjects is intended to be used to establish contact with third parties, within the strict scope of the service requested by the data subject and to the exact extent necessary.

Personal information may be used to help us create, develop, use, make available and improve our services, namely the dissemination of actions, events, workshops and training carried out by EQUIAPARA, LDA.

When registering on the loja.equiapara.com platform, the data subject is asked to create a username and a password is generated to access their private area. We may also use personal information for internal purposes, such as audits, data analysis and research to improve services and communications with data subjects.

Personal data may be processed by computer and in an automated or non-automated way, in all cases guaranteeing strict compliance with personal data protection legislation, being stored in specific databases created for this purpose and, under no circumstances, will the data collected be used for any purpose other than that for which the data subject’s consent has been given.

9. Purposes of processing personal data

In general, the personal data collected is based on and intended for the management of the contractual relationship, the provision of the contracted services and the adaptation of the services to the needs and interests of the data subject, namely for the purpose of access to specific functionalities of the services. In addition, personal data may also be processed in order to comply with legal obligations and for statistical purposes.

10. Personal data retention period

The period of time for which personal data is stored and kept varies according to the purpose for which the information is collected and processed.

Therefore, whenever there is no specific legal requirement for the data to be kept for a minimum period of time, the data will only be stored and kept for the period necessary for the purposes for which it was collected or further processed, under the terms defined by law.

11. Rights of the holder of personal data

The data subject is guaranteed, at any time, the right to access, rectify, update, limit and erase their personal data (except for data that is indispensable for the provision of services by EQUIAPARA, LDA duly identified on the forms as being mandatory or for compliance with legal obligations to which the data controller is subject), the right to object to its use for other purposes by EQUIAPARA, LDA, and the right to withdraw consent, without this compromising the lawfulness of the processing carried out under that consent, as well as the right to data portability.

12. Exercising the rights of the data subject

Without prejudice to the provisions of the GDPR, the holder of personal data may access, rectify, update, limit, erase, oppose or withdraw consent to the processing of their personal data, directly or by written request, addressed to the respective data controller, through the contacts provided for this purpose in this document.

13. Opposition to receiving contacts for marketing purposes

EQUIAPARA, LDA may advertise new products or services to data subjects, in particular by telephone, e-mail, SMS, MMS or any other electronic communications service, provided that the data subject has given their consent. If the data subject no longer wishes to receive these communications, they may withdraw their consent to the use of their data for marketing purposes at any time.

14. Complaints

Without prejudice to being able to submit complaints directly to EQUIAPARA, LDA through the contact details provided for this purpose, the data subject may complain directly to the National Data Protection Commission (CNPD), using the contact details provided by this entity for this purpose.

15. Transfer of personal data

The provision of certain services by EQUIAPARA, LDA may involve the transfer of personal data outside Portugal, including outside the European Union or to International Organizations. In such cases, EQUIAPARA, LDA will strictly comply with the applicable legal provisions, in particular with regard to determining the suitability of the country or countries of destination with regard to the protection of personal data and the requirements applicable to such transfers, including, where applicable, the conclusion of appropriate contractual instruments that guarantee and respect the legal requirements in force.

16. Changes to the personal data protection policy

EQUIAPARA, LDA reserves the right to make adjustments or changes to this personal data protection policy at any time, which will be duly publicized at www.equiapara.com.

17. Disclosure to Third Parties

EQUIAPARA, LDA uses third parties to guarantee the provision of certain services and the functioning of some of its operations, so that, within the strict scope of the provision of these services, it may have to allow these entities access to personal information.

From time to time, EQUIAPARA, LDA may also make certain personal information available to strategic partners who work with the Association, in particular to publicize congresses, seminars, conferences, training courses and workshops, among other events or initiatives.

EQUIAPARA, LDA may also have to disclose personal information within the scope of legislation in force, whenever disclosure is necessary, justifiable or required for the purposes of complying with the law, namely within the scope of competent legal proceedings, inside or outside the holder’s country of residence.

18. Protection of personal information

EQUIAPARA, LDA takes the security of personal information entrusted to it by data subjects very seriously. Contacts established electronically protect your personal information during the exchange of information through encryption, such as Transport Layer Security (TLS). When your personal data is stored by EQUIAPARA, LDA, we use computer systems with limited access and housed in facilities subject to physical protection measures.

19. Integrity and retention of personal information

EQUIAPARA, LDA enables data subjects to easily keep their personal information correct, complete and up-to-date. The personal information of each data subject is kept for the period of time deemed necessary to fulfill the purposes indicated in this Privacy Policy, unless a longer retention period is required or permitted by law.

20. Access to personal information

The data subject can help ensure that the contact information and preferences are correct, complete and up-to-date by requesting their verification and correction through the means made available by EQUIAPARA, LDA.

Actualizado em 05 de Julho de 2024